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A notary public is a state-appointed official whose authority is narrowly defined: to verify the identity of the signer, to confirm that the signature is given willingly, and, for certain acts, to confirm that the signer understands the nature of the document. The notary then attaches an official seal and a signed certificate.
A notary does not verify the contents of the document, does not provide legal advice, and does not determine the legal validity of the underlying instrument. The notary's role is that of an impartial witness.
Most often because a county recorder, court, lender, or foreign jurisdiction requires it. The notarization serves as the official record that the signature was not forged or made under duress. It functions as a deterrent against fraud.
Common triggers include documents recorded with a county recorder (deeds, deeds of trust); documents filed with a court (affidavits, declarations); powers of attorney; advance medical directives; vehicle title transfers; and most documents intended for use abroad.
A mobile notary travels to the client rather than the reverse. Oliver's Notary provides on-site service at residences, offices, hospitals, correctional facilities, hotels, and other locations throughout Los Angeles County, with quoted travel available beyond the county.
Yes. Commissioned by the California Secretary of State. Bonded for the state-required $15,000, with an additional $25,000 in errors-and-omissions insurance, and NNA background-screened. A copy of the commission certificate is available on request prior to any appointment.
One unexpired, government-issued photo identification document bearing the signer's signature and a serial number. The most frequently presented forms include:
A list of acceptable identification, and what is not accepted, is provided on the home page under "Identification."
California provides for the use of two credible witnesses who personally know the signer and who themselves hold valid identification. Each witness is placed under oath and swears to the signer's identity; the transaction is recorded in the notary's journal.
The use of one credible witness is also permitted, provided that the witness is personally known to the notary.
Generally, yes. A notarization occurs where the signer is physically present. A California-commissioned notary may therefore notarize a deed intended for recording in Texas, an affidavit intended for filing in New York, or a parental consent for international travel, provided the signer is located in California. The notarial certificate will reflect California's required language, which is accepted in all fifty states under the Full Faith and Credit Clause.
Yes. Hospital, hospice, skilled-nursing, and correctional-facility visits are a significant portion of the practice and are most often requested for time-sensitive medical directives, last-minute wills, and powers of attorney. Visits to Los Angeles County correctional facilities (Twin Towers, Men's Central, Century Regional, Lynwood) require a minimum of 24 hours' notice for the security-clearance process, along with the inmate's full legal name and booking number. For hospital and skilled-nursing visits, the signer must be competent, alert, and able to communicate; the notary will conduct a brief capacity assessment upon arrival.
Under California law, a notary may not:
In the event any of these conditions arise, the notary will explain the basis for declining and refer the client to the appropriate resource.
The terminology below is drawn from California notarial practice. Definitions are provided for reference only and do not constitute legal advice.